Officer Duties

President.

The President shall:   (a)  Preside over Membership and Board of Directors meetings; conduct the affairs of the League; and, execute the policies established by the Board of Directors including but not limited to this Constitution of the League;  (b)  Present an annual report on the condition of the League at the Annual Membership Meeting. The annual report shall include but not be limited to the expansion or contraction of players, teams and/or divisions; notable events; inter-league, post season, fall ball, player, team, manager and/or coach successes; significate funding and district activities; regulatory and Little League® compliance; relevant Board and/or Committee actions; operating and facility planning and development, etc.; (c)  Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the League;  (d)  Be responsible for the conduct of the League in strict conformity to the policies, principles, rules and regulations of Little League® Baseball, Incorporated, as agreed to under the conditions of the charter issued to the League by said organization, including the submission of waiver requests, as necessary;  (e) Be responsible for the League compliance to all applicable federal, state and municipal laws, regulations and ordinances; as well as completing all required filings and updating the Board of Directors thereof; (f)  Investigate complaints, irregularities and conditions detrimental to the League and report thereon to the Board or Executive Committee as circumstances warrant;  (g)  Prepare and submit an annual budget to the Board of Directors within 60 days of the start of the fiscal year and be responsible for the proper execution thereof;  (h)  With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence or school enrollment, and age eligibility before the player may be accepted for tryouts and selection;  (i)  Complete all required background checks per Little League® Regulation I(b) and I(c)8 & 9 or their equivalent update; or delegate this responsibility to the league’s Safety Officer or other designated Board member;  (j) Solicit, appoint, assign and present all eligible manager and returning  coach candidates for the upcoming season for Board approval prior to player tryouts (assessments) and eligible new coach candidates after player selection (draft);  (k) Assume the duties for vacant offices or designate another Director(s) to assist; and (l) Preform such duties as are herein specifically set forth, in addition to such other duties set forth by Little League® Baseball, Incorporated and other such duties as are customarily incident to the office of President or as may be assigned by the Board of Directors.

 

 

Vice President(s).

The Vice President(s) shall:  (a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office;  (b) Be the ex-official member of all committees notwithstanding Little League® Regulation I(b); and, (c)  Perform such duties as from time to time may be assigned by the Board of Directors or by the President. 




 Secretary.
The Secretary shall:  (a)  Be responsible for recording the activities of the League and maintain appropriate files, mailing lists and necessary League records and as required under C.G.S. § 33-1235 or its equivalent;  (b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors; (c)  Maintain a list (rolls) of all Regular, Legacy and Sustaining Members, Directors, Officers and committee members and give notice of all meetings of the League, Board of Directors and Committees; (d) Issue a quarterly notification to Regular Members. Notification should serve as a reminder of Member volunteerism appreciation; as well as notification of Member rights and responsibilities. (e) Keep minutes for all Member, Board of Directors and Committee meetings, and cause them to be recorded in a book kept for that purpose; (f)  Conduct all correspondence not otherwise specifically delegated in connection with said meetings and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed; (g)  Notify Members, Directors, Officers and committee members of their election or appointment; (h) Chair the Nominating Committee of the League and oversee the Director and Officer nominating and election processes. Ensure compliance with applicable election rules and regulations including but not limited to C.G.S. §33-1061 to 33-1085 or its equivalent, and this Constitution of the League; and  (i) Be the League’s Registered Agent, pursuant to C.G.S. § 33-1000 to 33-1054 or its equivalent update

 

 

Treasurer.

The Treasurer shall:  (a)  Perform such duties as are herein set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board of Directors; (b)  Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors;  (c)  Keep records for the receipt and disbursement of all moneys and securities of the League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors;  (d)  Prepare an annual budget, under the direction of the President, within 60 days of the start of the fiscal year for approval by the Board of Directors; and (e)  Annually, prepare a 3-year financial report, under the direction of the President, for Board approval, presentation at the Annual Meeting, and submission to Little League® International.

 

Player Agent(s).

The Player Agent(s) shall:  (a)  Record all player transactions and maintain an accurate and up-to-date record thereof;  (b)  Receive and review applications for player candidates and assist the President in verifying residence or school enrollment and age eligibility;  (c)  Conduct player assessments (tryouts), player selection methods and all other player transactions;  (d)  Prepare the Player Agent’s list or “draft card” which includes but is not limited to the names and ages of all players eligible for the draft and all returning players as well as their respective team, manager and two (2) coaches as appointed by the President and approved by the Board; (e)  Prepare for the President’s signature and submission to Little League® International, team rosters, including players claimed, and the tournament team eligibility affidavit; (f) Notify Little League® International of any subsequent player replacements or trades; and,  (g)  Oversee invitational, inter-league, post season and tournament selection(s) as approved by the Board of Directors.



Safety Officer.

The Safety Officer shall:  (a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League®; (b) Develop and implement an annual ASAP (A Safety Awareness Program) plan, or its equivalence, for increasing safety of activities, equipment and facilities through education, compliance and reporting, including but limited to:  (1)  Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.  (2)  Compliance -Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.  (3)  Reporting -Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.  (4)  Background Checks -If the League President so designates, the safety officer will complete the required background checks per Little League® Regulation I(b) and I(c)8 & 9. 

 

Coaching Coordinator(s).

The Coaching Coordinator(s) shall:  (a)  Represent coaches/managers in the League and serve as the contact person for Little League® International;  (b)  Present a player/coach/manager training budget to the Treasurer as requested or required;  (c)  Gain the support and funds necessary to implement a league-wide player/coach/manager training program;  (d)  Order and distribute training materials to players, coaches and managers; and, (e)  Coordinate mini-clinics as necessary. 

 

Concession Managers(s).

The Concession Manager(s) shall:  (a)  Maintain the operation of concession facilities;  (b)  Have the authority to purchase concession products;  (c)  Be responsible for the management of the concession sales at League events;  (d)  Schedules volunteers to work the concession booth during League events;  (e)  Collects and reviews concession-related offers, including discounts and bulk-purchasing opportunities; and, (f)  Organize, tally and keep records of concession sales and purchases; and report results to the Treasurer on a weekly basis.

 

Sponsorship/Fundraising Manager.

The Sponsorship/Fundraising Manager shall: (a) Solicit and secures local sponsorships to support league operations;  (b)  Collect and reviews sponsorship and fundraising opportunities; (c)  Organize and implements approved League fundraising activities; (d) Coordinate participation in fundraising activities; (e)  Maintain records of monies secured through sponsorship and fundraising initiatives; and,  (f) Directly oversee all fundraising efforts, activities and compliance to applicable solicitation and donation laws; and communicate all fundraising proposals (prior to applications) and outcomes to the Board of Directors;

 

League Information Officer.

The League Information Officer shall:  (a)  Establish League email and multi-media accounts on behalf of the League where the ID’s, passwords and content are the sole intellectual property of the League and can be transferred to a future elected or appointed League Information Officer; (b) Set up and manage the league’s official website or other multi-media applications and methods as authorized by Little League® International and approved by the Board of Directors; (c)  Set up and manage online registration and ensure player, manager, and coach data is uploaded to the Little League® Data Center;  (d)  Assign online administrative rights to other local volunteers;  (e)  Encourage creation of team web sites to managers, coaches, and parents;  (f)  Ensure that league news and scores are updated online on a regular basis; (g)  Collect, post, and distribute important information on league activities including direct dissemination of fundraising and sponsor activities, the district, the public, league members, and the media; and, (h)  Serves as primary contact person for Little League® regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League® Baseball, Incorporated

 

Marketing/Public Relations Manager.

The Marketing/Public Relations Manager shall:  (a)  Oversee player retention and new player recruitment efforts;  (b)  Develop and maintain a league marketing plan focused on player recruitment and retention;  (c)  Oversee efforts to market new divisions of play and initiatives offered by the League;  (d)  Work with local media to promote the interests of Little League®; and, (e) Coordinate efforts to make the League visible in the community year-round.

 

Umpire Coordinator. 

The Umpire Coordinator shall: (a)  Coordinate the scheduling of umpires during regular season and post-season, if applicable; (b)  Advise the League President on the League umpire program including but limited to training, apprentices, recruiting, contracts and expense reimbursements; (c)  Recommend umpires to League President to serve the league during the regular season.  (d)  Recruit, review, and retain volunteer umpires; (e)  Establish and implement an umpire training program for all umpires consistent with Little League® guidelines; (f)  Communicate rule changes to umpires, managers, and coaches;  (g)  Recommend tournament-worthy volunteer umpires to the District Umpire Consultant; and, (h)  Attend umpire training programs at the district, state, and region levels.

Local Sponsors

WALTER POP SMITH LITTLE LEAGUE BASEBALL

WALTER POP SMITH LITTLE LEAGUE BASEBALL 
New Haven, Connecticut 06511

Phone: 203-397-6995

Email: [email protected]